This constitution is dated the 16th day of December 2014


THE GIBRALTAR DENTAL ASSOCIATION CONSTITUTION

1. NAME
The name of the Association shall be The Gibraltar Dental Association (GDA).

2. OBJECTS
The objects of the Association shall be:
(i) To promote the interests of dental practitioners and patients in Gibraltar by the provision of quality dentistry
(ii) To advise practitioners on their rights and privileges in Gibraltar, on honourable practice, malpractice, disputed points of practice, and questions of professional usage or courtesy as described by the GDA’s code of conduct.
(iii) To co-operate and liaise with and give advice to any committee, institution or body with a view to furthering the interests of members, and to keep the general public informed on current dental issues.
(iv) To consider general questions affecting the interests of the profession; to initiate and promote legislation with a view to attaining any object of the Association; to petition the legislature in favour of, or against, any measure affecting dentistry or proposing to make changes in law or practice, and appear in support of any such petition.
(v) To ascertain the requirements of dental practitioners in Gibraltar and to conduct negotiations on their behalf with the Gibraltar Health Authority or any other body to ensure the good management and practice of dentistry.
(vi) To encourage the study of dentistry and with that object to establish and maintain, or assist in establishing and maintaining, lectures, classes and exhibitions, either independently of, or in connection with any teaching institution, with the view of improving dental care.
(vii) To afford the members facilities for meeting one another and to further links with professional bodies whether in Gibraltar or elsewhere.
(viii) To discuss, arrange and implement a professional code of conduct, the observance of which each member shall abide by.

3. MEMBERSHIP
3.1 The Association shall consist of such dental practitioners as are registered under the Laws of Gibraltar to practice within Gibraltar and whose applications for membership are approved by the Committee.
3.2 Every member shall pay an annual subscription of £50.00 or such other sum as may be determined by a general meeting. Subscriptions shall be payable in advance and shall be due on the 1st day of January in each year.
3.3 Any member who is one month in arrears with his subscription shall be held to have ceased to be a member, unless there are special extenuating circumstances. If a satisfactory explanation is given to the Committee he may in the discretion of the Committee and upon payment of arrears, be readmitted to membership.
3.4 Any member leaving Gibraltar may on application to the Committee become, and continue for so many complete years as he shall remain out of Gibraltar, a supernumerary member paying such annual subscription as the Committee or a general meeting may from time to time determine.
3.5 The Committee shall have power to elect as honorary member any person who shall in the opinion of the Committee has rendered services to the Association. Honorary members may be elected for life or such period as the Committee may deem expedient and such honorary members shall be entitled to all the privileges of membership except that they shall not be entitled to vote at meetings.
3.6 Any member may resign his membership by giving to the Secretary notice in writing to that effect. Every notice shall, unless otherwise expressed, be deemed to take effect as from the first day of the month next following receipt thereof Provided that any member giving such notice shall not be entitled to any refund of his subscription.
3.7 Every member of the Association, by acceptance of membership, thereby accepts and agrees to comply with this Constitution and any rules made thereunder and on these conditions alone are entitled to the privileges of the Association.
3.8 Any person shall, on ceasing to be a member of the Association, whether by reason of his being in arrears with his subscription or his resignation, forfeit all right to and claim upon the Association and its property and funds.

4. OFFICERS
4.1 The officers of the Association shall be a Chairman, Treasurer and Secretary and such additional officer(s) as may be provided by a resolution passed at a general meeting all of whom shall be ex-officio members of the Committee.
4.2 The Secretary shall keep such register of members, minutes of proceedings of the Committee and of general or special meetings and the Treasurer shall keep such books of account as the Committee may from time to time direct.

5. COMMITTEE
5.1 The affairs of the Association shall be conducted by a Committee of Management of not less than three of the members for the time being of the Association. The Committee and other officers shall retire at the annual meeting, but shall be eligible for re-election. Unless otherwise determined a quorum at Committee meetings shall be not less than three of the members of the Committee. Casual vacancies shall be filled by the Committee, and the Committee members so appointed shall hold office until the next annual meeting following. Meetings of the Committee may be convened by any officer of the Association or by any Committee member.
5.2 The Committee shall open a bank account in the name of the Association with such bank as the Committee may select, and all monies received from any source by the Secretary or Treasurer on behalf of the Association shall be paid into such account. Cheques shall be signed by the Secretary and one appointed officer or a member of the Committee.
5.3 The Committee shall be the sole authority for the interpretation of this Constitution and of the rules, if any, made from time to time by the Committee and the decision of the Committee upon any question of interpretation or any other matter affecting the Association and not provided for by this Constitution or by the rules shall be final and binding on the members.
5.4 The Committee may appoint any standing or special committee which it deems fit.

6. MEETINGS
6.1 The annual general meeting, at which the accounts and Secretary’s report shall be submitted and the officers for the ensuing year elected, and other general meetings shall be held at such times as the Committee or a general meeting shall determine. Two-thirds of the members for the time being of the Association shall form a quorum. Every member present shall be entitled to one vote upon every motion and in case of an equality of votes the Chairman shall have a second or casting vote. The Committee shall be empowered, if it thinks fit, to make regulations for enabling members unable to be present to vote by proxy or in writing. Special general meetings shall be called on the requisition in writing of at least five members, stating the purposes for which the meeting is required.
6.2 No party-political or sectarian discussions shall be raised or resolutions proposed, either at any Committee or any general meeting of the Association.
6.3 Fourteen days at least before the annual general meeting, or any special meeting, a notice of such meeting and of the business to be transacted thereat shall be sent to each member, and no business other than that of which notice has been so given shall be brought forward at such meeting.
6.4 At all general meetings the Chairman, and in his absence a member elected by the Committee, shall take the chair.
6.5 No amendment (other than a motion for adjournment) shall be moved to any resolution proposed at any annual or special general meeting unless written notice thereof shall have been sent to the Secretary not less than seven days prior to the meeting.

7. AMENDMENT TO CONSTITUTION
7.1 Any matter not provided for in this Constitution shall be dealt with by the Committee issuing rules or using its discretion as it thinks fit for the management and well being of the Association. All rules made or decisions taken by the Committee under this sub-rule shall be binding on the members until repealed by the Committee or set aside by a resolution of a general meeting of the Association.
7.2 This Constitution may be added to, repealed or amended by resolution at any general or special general meeting Provided that no such resolution shall be deemed to have been passed unless it is carried by a two thirds majority of the members voting thereon.

8. CODE OF CONDUCT
Every member of the Association shall at all times comply with the spirit and letter of the following rules of conduct, as may from time to time be amended by the Committee, in the course of his day to day work as a dentist:
8.1 Put patients’ interests first.
8.2 Communicate effectively with patients.
8.3 Obtain valid consent.
8.4 Maintain and protect patients’ information.
8.5 The member must accept full responsibility for all treatment undertaken, including treatment carried out, on the member’s instructions, by auxiliaries. No operation or service should be delegated to a person who is not qualified or is not permitted by the laws of Gibraltar to undertake that work.
8.6 A member has the right to decline to treat a patient. However, once a treatment plan has been agreed and commenced, treatment should not be discontinued except for exceptional reasons and then the member should cooperate in facilitating alternative arrangements for its completion.
8.7 Have a clear and effective complaints procedure.
8.8 Work with colleagues in a way that is in patients’ best interests. A member should refer for advice or treatment any patient considered to require a level of competence greater than that of that member. A member should behave towards colleagues in a manner that respects the rules and etiquette of the profession and should be willing to assist colleagues professionally.
8.9 All information or publicity material regarding dental services should be legal, decent, honest and truthful. Advertising by dental professionals should be a source of information to help patients make informed choices about their dental care.
8.10 Make sure that your personal behaviour maintains patients’ confidence in you and the dental profession. The member should assume a responsible role in community life.
8.11 A member should not solicit patients of colleagues and when consulted by a patient of another dentist may attend to any condition constituting an emergency and then refer that patient back to the dentist concerned. However, the member should uphold the principle that the patient has a free choice of practitioner.
8.12 Raise concerns if patients are at risk.
8.13 Maintain, develop and work within your professional knowledge and skills. The member has an obligation to maintain professional competence through Continuing Professional Development in the manner described by the Gibraltar Dental Association.
8.14 A member has an obligation to support the advancement of the profession through membership of scientific and professional organizations locally, nationally and internationally and to observe their rules of ethics.

9. DURATION
The Association may be dissolved by a resolution passed by a majority of two thirds of the members voting on such resolution at a special general meeting of which fourteen days’ notice shall be given. On the resolution for the dissolution of the Association being passed by the requisite majority, the Committee shall immediately or at such future date as shall be specified in such resolution, proceed to realise the property of the Association and after the discharge of all liabilities shall divide such property equally among all the members of the Association and on completion of such division the Association shall be dissolved.

Please click here to view the signatures of members for the above document.